Job Interviewing Template Example (Updated)

Just finished a call with a new candidate? Now need to turn that into a structured job interview document? Want to automate it with AI?

Creating effective post-meeting interview notes is crucial for accurately assessing and comparing candidates after interviews. These notes serve as a vital reference for decision-making and ensure a fair and consistent evaluation process. Below is a detailed guide on how to create comprehensive post-meeting interview notes, incorporating best practices and elements essential for capturing the essence of each interview.

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Post-Meeting Interview Notes Template

Interviewer(s):

[Name(s) of the interviewer(s)]

Candidate Name:

[Full Name of the Candidate]

Position Applied For:

[Job Title]

Interview Date:

[Date]

Interview Type:

[e.g., Phone, Video, In-person]

Candidate Overview

• Background Summary: Brief summary of the candidate's professional background, education, and relevant experience.
• Position Fit: Assessment of how well the candidate's skills and experience align with the job requirements.

Interview Highlights

• Strengths: Key strengths demonstrated by the candidate during the interview.
• Areas for Improvement: Any potential areas for improvement or gaps in skills/experience noted during the interview.
• Cultural Fit: Evaluation of the candidate's alignment with company culture and values.

Specific Questions and Responses

• Question 1: [Question]
  • Response: [Candidate's response]
  • Notes: [Any relevant notes or observations]

Repeat for each significant question asked during the interview.

Overall Impression

• Summary: Overall impression of the candidate, including standout qualities or concerns.
• Recommendation: Preliminary recommendation regarding moving forward with the candidate (e.g., proceed to next interview round, extend job offer, do not proceed).

Next Steps

• Action Items: Any follow-up actions required (e.g., reference checks, scheduling next interview).
• Interviewer's Signature: [Name], [Date]

Best Practices for Taking Interview Notes

1. Use a Note-Taking Tool (Like BuildBetter.ai): Utilize digital tools or software designed for meeting notes to streamline the note-taking process and ensure notes are organized and accessible.
2. Create Codes: Develop shorthand codes or symbols to quickly note recurring themes or important points during the interview.
3. Be Objective: Focus on capturing factual information and direct quotes rather than subjective impressions. Avoid any notes that could be construed as biased or discriminatory.
4. Prioritize Active Listening: Engage fully with the candidate, balancing note-taking with maintaining eye contact and showing interest in their responses. This encourages more open and detailed responses from the candidate.
5. Record All Questions and Paraphrase Responses: Ensure consistency by noting all questions asked and paraphrasing the candidate's responses to capture the essence of their answers.
6. Take Accurate Notes (Or use BuildBetter's AI Template): Strive for accuracy in capturing the candidate's statements and qualifications. If necessary, ask for clarification to ensure notes are precise and useful for decision-making.
7. Maintain Confidentiality: Keep interview notes confidential and secure, accessible only to those involved in the hiring decision process5.

By following this template and adhering to best practices, interviewers can create detailed and objective notes that facilitate effective decision-making and contribute to a fair and transparent hiring process.