Best Product Management Tools in 2025

Product management tools in 2025 are heavily driven by AI, automation, and predictive analytics, making workflows faster and smarter. Here’s a quick look at five top tools:

• BuildBetter.ai: Simplifies operations with AI-driven insights, automated workflows, and integrations (Slack, Zoom, Jira). Saves up to 18 hours per sprint and $21,000 annually per person.
• Productboard: Turns customer insights into actionable strategies using AI and integrates with tools like Jira and Slack.
• Aha!: Focuses on product discovery, strategy, and team collaboration, saving 500 hours annually.
• H2O.ai: Combines predictive and generative AI for risk management, document processing, and cost savings.
• airfocus: Specializes in roadmapping, prioritization, and team alignment with features like Priority Poker and OKR integration.

5 Powerful AI Tools Every Product Manager Should Be Using

Quick Comparison

If you’re looking for tools to streamline workflows, improve decision-making, and save time, these platforms offer strong options tailored to different team needs.

1. BuildBetter.ai

BuildBetter.ai is at the forefront of AI-driven product management in 2025, supporting over 27,000 organizations with tools designed to simplify operations and accelerate decision-making.

The platform transforms unstructured data from calls, tickets, surveys, and other communications into actionable insights, helping teams work smarter and focus on strategic goals.

These results are driven by three standout features:

• Automated Document Generation
  BuildBetter.ai creates professional documents like PRDs, user personas, and call analyses, saving teams 43% more time for revenue-generating tasks.
• Intelligent Workflow Automation
  Daily tasks like status updates, customer insight reports, engineering updates, action item tracking, and changelog creation are automated, streamlining workflows.
• Comprehensive Integration Network
  Seamless connections with tools like Zoom, Slack, Jira, and Salesforce ensure smooth data integration across the organization.

"It wouldn't be possible to do my job at this scale without BuildBetter." - John Strang, Product Operations

Aditya Goyal, Product Lead, echoes this sentiment:

"We don't operate without BuildBetter. This is the only platform that we use religiously."

Beyond its operational strengths, BuildBetter.ai prioritizes security and scalability. It offers strict data privacy standards and unlimited seats across all plans. With a 98% subscription retention rate, it's clear how much value teams find in its ability to support data-driven decisions and boost efficiency.

2. Productboard

Productboard uses AI to turn customer insights into actionable strategies, acting as a central hub for managing customer data.

Here’s what makes Productboard stand out:

• AI-Powered Insights: The platform processes large volumes of customer feedback to identify trends and priorities. Its Pulse feature provides executives with insights to make quick, informed decisions.
• Strategic Planning Tools: It supports prioritizing investments, creating collaborative roadmaps, and managing resources efficiently.
• Seamless Integrations: Productboard works with popular tools like Jira, Slack, and Zapier. It also offers an open API for custom integrations.

With enterprise-grade security, it’s trusted by Fortune 500 companies. Productboard simplifies feedback management, helps prioritize features, and aligns teams to deliver results faster. Its AI-powered approach provides a strong foundation for comparing the strengths and weaknesses of similar tools.

3. Aha!

Used by over 1,000,000 product builders, Aha! has handled more than 10,000,000 features and gathered 8,000,000+ ideas to date.

Aha! stands out in three main areas that support strategic product development:

• Product Discovery and Ideation
  Collects customer feedback and ideas, enabling data-driven decision-making.
• Visual Strategy and Planning
  Helps teams align on key initiatives and track progress with ease.

"We save at least 10 hours a week previously spent on manual updates."
– Sensormatic

• Team Collaboration and Visibility
  Brings product and engineering teams together by centralizing data and workflows.

"Aha! provides a real-time 'State of the Union' of everything we need to know about our product portfolio."
– BAE Systems

Performance Boosts

• 20% improvement in planning efficiency
• 500 hours saved annually
• 30% reduction in time spent on status tracking
• Alignment across 30 teams

"We are far more empathetic to our customers' needs. Aha! helps us crystalize their real pain points."
– SimpleLegal

"Aha! transformed the way we work - from capturing customer ideas to sharing product roadmaps."
– TIBCO

Aha! strengthens team alignment and keeps the focus on strategy, using AI tools to streamline modern product management.

4. H2O.ai

H2O.ai combines predictive and generative AI to improve efficiency in product management workflows.

Core Features

• Model Risk Management (MRM)
  H2O.ai uses enterprise-grade tools like h2oGPTe and H2O Model Validation to evaluate AI models, ensuring they are measurable and compliant. Automated testing and real-time risk monitoring enhance transparency and help meet regulatory requirements.
• Document AI Processing
  Its multi-modal Document AI system handles various formats, including JSON data, technical diagrams, process flowcharts, web content, audio/video files, and images.

"Automated testing, human-calibrated evaluations, and real-time risk monitoring boost compliance, risk management, and user confidence." – H2O.ai

Cost-Saving Benefits

H2O.ai helps product teams cut costs significantly:

• 25× reduction in query expenses
• Up to 100% savings on document processing
• Flexible selection of large language models (LLMs) for cost control

Flexible Deployment Options

H2O.ai offers multiple deployment environments, such as air-gapped systems, on-premises setups, private cloud infrastructures, and managed cloud services. It’s designed for scalability using Kubernetes while maintaining SOC2 Type 2 and HIPAA/HITECH compliance standards. This versatility ensures smooth integration with top-tier language models.

AI Integration and Tools

H2O.ai supports a wide range of large language models:

"Only H2O.ai provides an end-to-end GenAI platform where you can own every part of the stack." – H2O.ai

Its GenAI App Store offers tailored tools for product teams, such as:

• In-Store Sales Assistant
• RFP Assistant
• Personalized Pricing
• Fraud Detection Systems

With Python client APIs, product managers can create custom AI applications while keeping full control over their data and prompts. This flexibility and cost-efficiency make H2O.ai a powerful resource for modern product management.

5. airfocus

airfocus offers a product management platform designed to simplify roadmapping and prioritization for teams.

Strategic Roadmapping

airfocus helps teams create clear, dynamic product roadmaps that align with business goals. Its visual tools let product managers:

• Build tailored product hierarchies
• Keep teams and stakeholders aligned

"With airfocus we built a unified setup for 32 products and over 300 services in just 12 months (instead of 2-3 years). The power of the tool helped us navigate this complex transformation by providing constant clarity around our product vision & strategy." - Craig Unsworth, CPO - Papirfly

Prioritization Framework

airfocus makes prioritization easier with features like:

These tools integrate smoothly into workflows, helping teams refine their product strategies.

Integration Ecosystem

airfocus works with popular development tools (Jira, Azure DevOps, GitHub, Linear, Trello, Asana) and feedback platforms (Intercom, Salesforce, Zendesk, Slack, Microsoft Teams).

"airfocus stood out for its robust EU-based hosting. Its flexibility has allowed us to streamline our product management across multiple teams, ensuring our data stays protected while adapting to our unique requirements." - Oliver Mitchell, Product Ops Manager - Oodrive

Pricing Structure

airfocus offers flexible pricing options:

• Advanced Plan: $69 per editor/month (billed annually)
• Pro Plan: Custom pricing
• Enterprise Plan: Tailored solutions with custom pricing

The platform centralizes feedback from multiple sources, turning it into actionable insights. Its scoring frameworks and Priority Poker feature enable objective decision-making, while customizable views ensure all stakeholders stay on the same page.

Tool Comparison: Strengths and Limitations

This breakdown highlights BuildBetter.ai's core features and capabilities, focusing on its standout ability to manage unstructured data effectively. Here's a quick overview of its key features:

Key Features

• Converts calls, chats, and feedback into insights that teams can act on
• Records and transcribes team calls automatically
• Streamlines documentation workflows
• Generates detailed insights to guide decision-making

Pricing Options

BuildBetter.ai offers plans designed to fit different team sizes and needs. The Starter plan costs $7.99/month and includes 120 minutes of processing. Larger plans, such as the Growing and Scaling options, provide 3,600 and 16,000 minutes per month, respectively.

This tiered pricing structure ensures flexibility, letting teams scale their usage as needed.

Privacy and Compliance

The platform adheres to strict compliance standards, including GDPR, HIPAA, and SOC 2 Type 2, ensuring data security and privacy.

Integration Capabilities

BuildBetter.ai connects seamlessly with top communication, project management, and CRM tools, such as Slack, Zoom, Salesforce, and more. This broad integration ecosystem makes it easy to incorporate into existing workflows.

Summary and Recommendations

Based on our analysis, BuildBetter.ai stands out as a top AI-driven solution for B2B product teams. It combines internal and external data to support smarter decision-making.

Choose the Right Plan for Your Team

Who Benefits Most from BuildBetter.ai?

This platform is especially useful for:

• Product teams needing advanced qualitative analysis
• Organizations juggling multiple communication channels
• Teams focused on B2B product development
• Companies with strict data security and compliance requirements

With integrations for over 100 tools like Zoom, Slack, and Salesforce, BuildBetter.ai helps streamline workflows across teams. Its automated documentation and AI-driven insights can save small teams up to 15+ hours monthly on the Starter plan, while mid-sized teams using the Growing plan could save up to 240+ hours monthly.

Tips to Get the Most from BuildBetter.ai

• Set up integrations early to ensure comprehensive data collection.
• Establish clear workflows for documentation to keep processes organized.
• Train your team to effectively use the AI chat features.
• Leverage the mobile app to record in-person meetings seamlessly.

For enterprises with strict privacy requirements or custom integration needs, the Enterprise plan provides tailored support, advanced SSO/SAML features, and dedicated success assistance.

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