Top 5 Meeting Assistant Tools 2025

AI meeting assistants are transforming how teams collaborate, saving time and boosting productivity. Tools like Fireflies.ai, tl;dv, Otter.ai, Notta, and BuildBetter.ai help teams automate tasks like transcription, action item creation, and meeting insights. Here's a quick breakdown:

• Fireflies.ai: High-accuracy transcription, sentiment analysis, and integrations with tools like Jira and Slack.
• tl;dv: Video-focused, with AI-generated highlights and secure meeting storage.
• Otter.ai Meeting GenAI: Real-time summaries, live collaboration, and cross-meeting queries.
• Notta: Multilingual transcription and CRM integrations for global teams.
• BuildBetter.ai: Tailored for product managers, offering Jira integration and process analytics.

Quick Comparison Table

These tools offer unique features to simplify meeting workflows, improve decision-making, and align teams across time zones.

7 Best AI Meeting Assistant & Note Taking Tools 2024 (Full Demo)

1. Fireflies.ai

Fireflies.ai stands out as a leading tool for AI-driven meeting assistance, trusted by over 500,000 teams worldwide ^[3]. With an impressive 95% transcription accuracy ^[6][8] and automatic language detection that adapts to speakers, it tackles common challenges like tracking feature requests, as noted in the ProductPlan survey data.

The platform’s ChatGPT-powered assistant, AskFred, simplifies tasks like creating action items, follow-ups, and summaries. It integrates with over 50 tools, making it easy to sync decisions with project management systems or align meeting schedules with calendars ^[8]. This is especially useful for product managers who need to turn feature discussions into actionable items, such as Jira tickets or Notion documents.

Fireflies.ai offers seamless workflow automation by directly connecting with tools like Jira, Asana, Slack, Microsoft Teams, Notion, and Confluence. With SOC 2 Type 2 certification and end-to-end encryption, it also meets enterprise-level security requirements ^[8].

What sets Fireflies.ai apart?

• Smart Search: Quickly find specific themes, topics, or action items across all meeting content ^[6].
• Sentiment Analysis: Gain insights into participant engagement trends ^[6].
• Custom Topic Trackers: Monitor discussions on key themes, such as pricing or competitor mentions ^[6].

Additionally, its AI-powered analytics offer detailed insights into meeting dynamics, including speaker talk time and engagement trends ^[6].

2. tl;dv

While Fireflies.ai shines with its transcription features, tl;dv stands out for its focus on visual documentation - a major plus for product teams working on prototypes or UX reviews.

This tool is built around video-first meeting intelligence. It offers multi-angle recording, capturing both participants and shared screens. Its Product Insights module automatically organizes feature discussions from meetings, helping teams manage feature requests more effectively. In fact, product team surveys highlight a 40% boost in tracking these requests^[1][3]. This aligns with the findings from the ProductPlan survey on the challenges of tracking feature requests.

In terms of security, tl;dv meets enterprise standards with GDPR, CCPA, and HIPAA compliance^[1][4]. Early adopters have reported achieving three times the ROI by cutting down on unnecessary meetings^[2][4].

What sets tl;dv apart?

• Video recording that captures both speakers and shared screens simultaneously
• AI-generated highlight reels focusing on key decisions
• Custom API workflows tailored for cross-functional teams
• Secure, HIPAA-compliant storage for meeting data

Starting at $15 per user per month^[6], tl;dv integrates seamlessly with CRM systems for automatic task creation. Its open API also supports custom workflows, making it ideal for handling complex product development projects^[9][2].

3. Otter.ai Meeting GenAI

Otter.ai Meeting GenAI builds on its strong transcription capabilities by introducing real-time collaboration tools tailored for distributed product teams. By 2025, the platform had processed over 1 billion minutes of conversations and was recognized as the "Best AI Meeting Assistant" by TechRadar^[12].

One standout feature is its AI Conversation Summary View, which automatically identifies action items and generates live narrative summaries during meetings^[11]. With an impressive 98% transcription accuracy^[9], it handles complex technical discussions with ease. The platform's AI Chat allows users to query across their entire meeting history, making it easier to track decisions on feature prioritization and avoid repeated conversations during sprint planning.

Key Features

• Live transcription with 98% accuracy^[9]
• Automated action items and live summaries
• AI Chat for cross-meeting queries^[11]
• Enterprise-grade security with end-to-end encryption and privacy controls^[7]

Teams using Otter Meeting GenAI report saving an average of 30 minutes per meeting thanks to its automated documentation and action tracking^[5]. For sensitive discussions like product roadmaps, the platform ensures strong security with enterprise-level protections.

Pricing starts at $16.99/month for the Pro plan and goes up to $30/month for the Business plan^[13]. With a 4.7/5 rating from over 1,200 G2 reviews^[10], users frequently highlight its transcription accuracy, though some mention occasional issues with speaker identification in larger meetings.

Currently, Real-Time Notes are limited to English^[7], but support for additional languages is in development. Otter.ai integrates seamlessly with Zoom, Microsoft Teams, and Google Meet^[5], making it easy to incorporate into existing workflows.

4. Notta (Post-Airgram Merger)

Notta, following its 2024 merger with Airgram, takes a video-first approach to meetings, blending visual documentation with advanced tools for meeting analysis. The platform processes over 100 million audio minutes each month, offering video recording and multilingual transcription features that are especially useful for global product teams managing feature rollouts^[3].

Notta is designed to handle multiple speakers and accents across more than 30 languages, making it a strong choice for international teams. Its focus on enterprise-level security and seamless integrations helps meet the needs of larger organizations. Key features include:

• Compatibility with Zoom, Microsoft Teams, and Google Meet
• Syncing with Salesforce and HubSpot for CRM workflows

To ease meeting fatigue, Notta provides async options like voice feedback on prototypes and AI-generated summaries. Pricing starts at $13.99/month (billed annually)^[14], with enterprise plans available for those needing more advanced controls. While some users report occasional issues with calendar syncing, the platform continues to grow as a reliable tool for distributed teams managing complex product launches.

5. BuildBetter.ai

BuildBetter.ai stands out by zeroing in on product development workflows, unlike other tools that focus on general meetings. Its AI is specifically trained in product management language, making it a go-to solution for teams in this space.

Users have seen impressive results: 30% less meeting time and up to 50% reduction in the time spent on auto-task creation ^[9][3]. The platform's Product Insights feature highlights areas for improvement during discussions, while Process Analytics helps refine team workflows ^[15][3]. Plans start at $8/month, offering flexibility for different team sizes and budgets.

What sets this tool apart? It offers domain-specific transcription, creates action items tailored to development needs, and integrates directly with Jira for seamless task management. The "Meeting Replay" feature supports asynchronous collaboration, while "Process Analytics" delivers insights to help teams refine their processes ^[15][3].

BuildBetter.ai complements broader tools like Otter.ai but caters specifically to the unique needs of product managers. While it may take a bit more effort to onboard compared to general options like tl;dv, its focus on product development makes it a powerful choice for complex workflows.

Tool Comparison

When looking at these tools from a product management perspective, three key factors stand out: workflow focus, speed of decision-making, and how well they align with roadmaps.

For teams spread across time zones, BuildBetter.ai's Jira sync and Fireflies.ai's sentiment tracking keep roadmaps on track. Agile teams may prefer tl;dv's 5,000+ app connections, while technical product managers benefit more from BuildBetter.ai's robust Jira integration.

Otter.ai speeds up sprint planning with its real-time collaboration tools, while Notta helps avoid scope creep during roadmap reviews with its AI-driven agenda features. Both Fireflies.ai and BuildBetter.ai stand out for turning meeting discussions into actionable product insights. Meanwhile, tl;dv and Notta excel at maintaining context through visual documentation.

Here’s a closer look at standout features from each tool:

• Fireflies.ai: Tracks recurring customer pain points through topic monitoring.
• tl;dv: Offers AI-generated chapter markers and video clips.
• Otter.ai: Features multi-conversation AI chat and real-time action items^[11].
• Notta: Creates agendas powered by AI.
• BuildBetter.ai: Delivers product management insights and integrates seamlessly with roadmaps.

Recommendations

Here’s how to choose the best tool based on your team size, focus, and budget:

For startups and small teams (1-10 members) with tighter budgets, tl;dv stands out at $15/month per user. Its easy-to-use interface and core features make it perfect for teams building meeting workflows, saving an estimated 5.2 hours per week on documentation tasks^[7].

For medium-sized teams (11-50 members), consider Fireflies.ai for its powerful integrations or Otter.ai for seamless real-time collaboration.

For enterprise teams (50+ members), the BuildBetter.ai Scaling plan ($800/month) is designed to handle complex workflows with high security.

If your team has a specific focus, here’s a quick guide:

For budget-conscious teams, BuildBetter.ai delivers excellent return on investment.

When it comes to integrations, tl;dv provides broad app compatibility, while BuildBetter.ai shines with specialized connections for tools like Jira and Salesforce.

Related Blog Posts

• AI Product Management Documentation
• Product Team Collaboration: Essential Tools and Best Practices