Top 10 AI Tools for Product Managers and Product Teams

AI is transforming product management by improving efficiency, decision-making, and customer understanding. Here are the top 10 AI tools to help product managers and teams streamline workflows, analyze data, and deliver better results:

1. BuildBetter: Automates meeting summaries, centralizes feedback, and saves teams time and money.
2. Jira Align: Links strategy to execution with AI-backed planning and progress tracking.
3. Productboard: Turns customer feedback into actionable insights for smarter prioritization.
4. Aha!: Enhances product strategy with AI-driven idea management and documentation.
5. Monday.com: Simplifies collaboration with customizable AI-powered workflows.
6. Notion AI: Assists with documentation, meeting summaries, and project plans.
7. Asana AI: Automates task management, reporting, and workflow optimization.
8. Amplitude: Provides deep user behavior insights with predictive analytics.
9. Airfocus: Streamlines prioritization with sentiment analysis and predictive tools.
10. ClickUp AI: Boosts productivity with task intelligence, summaries, and automation.

Quick Comparison

These tools help product teams save time, improve decision-making, and stay ahead in a competitive market.

AI for Product Managers - Top AI Tools for PMs & The Future of Product Management

1. BuildBetter

BuildBetter simplifies product operations by turning messy data into clear, actionable insights. It analyzes customer interactions, generates structured reports, and automates workflows - freeing up teams to focus on strategic priorities.

Key Metrics

• +43% more time spent on revenue-generating activities
• 40% less operational work
• 30% faster decision-making
• Saves ~$21,000 per team member annually (based on $45/hour)

These numbers translate into real-world results. For example, Springboard used BuildBetter to cut synchronous meetings by 50%, improve project execution by 40%, and save 45 minutes per strategy update.

"BuildBetter has transformed our internal processes, saving us a significant amount of time and enhancing our team's productivity. The automated transcription and synthesis capabilities have been game-changers, allowing us to focus more on strategic tasks rather than routine administrative work."

• Kevin Nguyen, Head of Product at Springboard

Core Features

• Automated meeting documentation and summaries
• Centralized customer feedback from multiple channels
• Trend analysis and early issue detection
• Integrations with tools like Slack, Jira, and Asana

Sonder, another BuildBetter user, saw similar results:

• 25% shorter meetings
• 30% faster decision-making

"The way cross-functional teams use BuildBetter to save time and make better product decisions continues to surprise me. We can map our progress back to customer insights and team decisions. It's a product that lifts everyone up."

• Tash Keuneman, Head of Design at Sonder

Seamless Integrations

BuildBetter works with platforms like Zoom, Google Meet, Slack, Microsoft Teams, and various customer service tools. This means teams can keep their current tech stack while benefiting from AI-powered insights and automation.

2. Jira Align

Jira Align connects high-level strategy with daily operations, helping enterprises manage products more effectively through AI-driven insights and automation.

AI-Powered Strategic Planning

Using AI, Jira Align offers data-backed recommendations to set achievable goals. It supports OKR (Objectives and Key Results) management by analyzing how program-level objectives align with broader company goals, ensuring everything stays on track.

Efficiency Through Automation

• Teams save over 45 minutes weekly.
• 77% of users report time savings with its AI-powered search.
• Organizations experience up to a 40% reduction in time spent on routine tasks.

These time savings allow teams to focus more on impactful work.

"Jira Align helps us to get more work done faster, better, and to reduce friction in our whole development life cycle." - Senior Product Manager, Fortune 50 Corporation

Features Tailored for Product Teams

Jira Align offers tools that make collaboration and planning easier:

• Program Board: Maps out how product management and development teams align on feature delivery.
• Intelligent Forecasting: Predicts outcomes and highlights potential risks.
• Automated Progress Tracking: Provides a clear view of progress, from overarching epics to individual tasks.
• Smart Backlog Management: Prioritizes tasks across multiple value streams.

Real-World Success

Take TBC Bank, for instance - they cut routine task time by 40% using Jira Align.

Seamless Enterprise Integration

Jira Align works with tools like Azure DevOps and Jira, enabling real-time tracking and predictive analytics. This integration simplifies workflows and supports better decision-making.

Looking ahead, Jira Align plans to introduce:

• Optimized funding allocation.
• Improved workstream management.
• Deeper integration with execution data.
• Advanced scenario planning features.

3. Productboard

Productboard uses AI to transform customer feedback into actionable insights, helping teams plan features effectively and make better decisions.

Automated Feedback Analysis

The platform's AI categorizes and links feedback to product features, processing it efficiently across multiple languages. This is especially useful for teams working in global markets.

"Productboard AI has enabled us to collect, triage, and make decisions based on feedback from hundreds of restaurants across six countries and in eight different languages. It doesn't matter how many languages my PMs speak; with Productboard, all feedback is valid and quickly digested." - Felipe Mury Botelho, Lead Product Operations, Zenchef

Performance Improvements Backed by Data

Dashlane's experience with Productboard AI highlights its impact:

• Feedback processing jumped from 50% to over 80%
• 30% boost in linking feedback to features
• Improved confidence in prioritization decisions

AI-Powered Feature Management

Productboard offers a suite of AI tools designed to simplify product management tasks:

Seamless Integration with Other Tools

The platform integrates smoothly with tools essential for product development:

• Customer Feedback Platforms: Intercom, Zendesk
• Development Tools: JIRA, GitHub, Azure DevOps
• Collaboration Tools: Miro, Figma, Slack

These integrations enhance workflows, as shown in real-world success stories.

Real-World Example: Arena (PTC)

Arena (PTC) showcases how Productboard transforms product operations:

"We've fallen in love with Productboard's AI capabilities, which are incredibly useful for identifying and summarizing feature-related insights, saving our team countless hours of manual work. Productboard has been one of the best software investments we've made, as it helps to align the needs of our customer-facing teams with the features we are planning for and building." - Kraig Clark, VP of Product, Arena (PTC)

The automation provided by Productboard reduces manual effort and accelerates decision-making.

Smarter Workflow Automation

Productboard's AI streamlines processes, enabling teams to:

• Summarize large volumes of feedback quickly
• Track trending feedback topics in real-time
• Create feature specifications directly from customer insights

4. Aha!

Aha! takes AI tools to the next level by focusing on improving product strategy and documentation. With AI-driven automation, it helps streamline decision-making, refine documentation, and improve communication across teams.

AI-Powered Features

• Idea Exploration: Identifies patterns in customer feedback.
• Merge Detection: Combines duplicate feedback efficiently.
• Release Notes Generator: Automatically creates release documentation.
• Meeting Assistant: Turns meeting notes into actionable tasks.

Smarter Documentation Management

The built-in AI assistant simplifies documentation by transforming meeting notes into tasks, highlighting key feedback, and generating clear, concise release notes.

Integration with Business Tools

Aha! connects with over 65 tools, covering communication, development, CRM, and design systems, making it easy to integrate into existing workflows.

Real-World Benefits

Companies using Aha! report noticeable time savings and better insights into their product portfolios:

"We save at least 10 hours a week [that was] previously spent manually updating presentations and spreadsheets." - Sensormatic

"Aha! provides a real-time 'State of the Union' of everything we need to know about our product portfolio." - BAE Systems

Smarter Idea Management

The AI-powered Ideas portal helps teams organize and analyze requests. It groups ideas by theme, assesses potential revenue impact, and identifies key use cases.

Focus on Data Security

Aha! ensures secure data handling, offering options to exclude account data from AI model training and even disable AI features if necessary.

Trusted by over 1,000,000 product professionals, Aha! delivers AI-driven tools that make product management more efficient and effective.

5. Monday.com

Monday.com simplifies product management by using AI to improve team collaboration and efficiency. It helps product teams stay organized and maintain clear oversight of projects, offering tools for automation and customized workflows.

AI Tools for Better Efficiency

With AI integrated into Monday.com, routine tasks can be automated, and data-driven insights are provided to guide decisions. Teams can easily tailor workflows to fit different stages of product development.

Impressive ROI Metrics

Users have reported a 346% return on investment (ROI) over three years, along with $121,000 in productivity gains and $123,000 saved on administrative costs.

Key Features

Monday.com supports over 225,000 customers, including 61% of Fortune 500 companies. Its features include:

• Tools for roadmap planning
• Sprint management
• Organizing feature backlogs
• Bug tracking systems
• Visual dashboards offering real-time insights

Extensive Integrations

The platform integrates with hundreds of tools and provides an open API, making it easy to fit into existing tech stacks and workflows.

Success Stories from Leading Companies

Companies using Monday.com have seen major improvements in their product development processes. Chris Funk, Senior Director of Product Innovation at Zippo, shared:

"monday.com has enabled our group to launch more product categories and expand into more markets in way less time."

Vic Diesta, Creative Ops Lead at Canva, highlighted:

"The fact that we've been able to adjust and adapt monday.com to meet our needs at two different times was incredibly important to us."

Smarter Solutions with Analytics

Monday.com combines advanced analytics with customizable workflows, turning complex data into actionable insights. Jacob Thomas, Senior VP of Global Sourcing & Supply Chain at UMG, explained:

"In a business that's 80% quick turnaround and 20% forecasting, monday.com has allowed us to maximize our efforts with lanes of visibility into short forecasting windows that help drive and stimulate opportunistic sales."

These AI-powered tools meet the demands of modern product teams, helping automate workflows and make better, data-informed decisions for smoother product operations.

6. Notion AI

Notion AI brings a fresh approach to managing documents and organizing knowledge with its AI-powered workspace tools. It simplifies workflows and boosts efficiency by offering smart content creation and analysis features.

Smart Documentation Assistant

Notion AI supports product managers by helping them create and refine documentation. Its ability to understand the context of a page makes it especially useful for tasks like:

• Improving technical documents
• Summarizing meeting notes
• Identifying action items
• Developing project plans
• Analyzing user research

Features Tailored for Product Teams

Notion AI integrates smoothly into daily workflows, offering multiple ways to access its capabilities:

• Activating with the space bar
• Highlighting text and selecting "Ask AI"
• Clicking the dedicated Notion AI button
• Autofilling database properties
• Using slash commands

These tools are designed to be intuitive and effective, delivering real results in day-to-day operations.

Real-World Feedback

Faith Lierheimer, a Senior Technical Instructor at dbt Labs, shared her experience:

"It's really powerful when Notion AI surfaces organizational knowledge that I didn't know to look for, because I didn't even know it existed."

Alex Heath, Deputy Editor at The Verge, praised its usability:

"It's the slickest, most practical implementation of generative AI for text that I've used to date."

How Teams Are Using It

Notion AI shines in several practical areas:

• Document Improvement
  • Simplifies complex language
  • Enhances clarity
  • Fixes grammar issues
• Research Support
  • Pinpoints key themes in data
  • Summarizes long documents
  • Provides actionable takeaways
• Content Creation
  • Expands bullet points into detailed text
  • Aids brainstorming sessions
  • Outlines projects

Integration Options

The tool connects with a variety of platforms, such as:

• Slack
• Google Docs
• Google Slides
• Google Sheets
• GPT-4
• Claude

Pricing Details

Notion AI is offered as an add-on with two pricing plans:

• $8 per member/month (billed annually)
• $10 per member/month (billed monthly)

Both options include unlimited AI usage for all workspace members, excluding guests.

Boosting Productivity

With Notion AI, product teams can:

• Turn rough notes into polished documents
• Summarize lengthy meetings
• Extract actionable insights from feedback
• Develop well-structured project plans
• Clarify technical writing

Its ability to integrate with various tools and maintain context awareness makes it a strong choice for teams handling complex documentation and planning tasks.

7. Asana AI

Asana AI is changing the way teams handle project management by introducing intelligent automation. With 98% of Asana's top 500 customers using its AI tools, the platform has proven to be a go-to solution for streamlining workflows and boosting productivity.

Smart Workflow Automation

Asana AI simplifies project management through features that automate key tasks:

• Project Intake: Automatically sorts and assigns incoming requests.
• Planning: Recommends timelines and flags resource bottlenecks.
• Execution: Tracks progress and delivers real-time updates.
• Reporting: Creates status reports and analyzes performance data.

These tools help teams save time and work more efficiently, as demonstrated in real-world applications.

Real-World Impact

Companies using Asana AI have seen measurable improvements in efficiency. For example, Clear Channel Outdoor cut manual work in their creative production process by 60%, saving 15 hours for each request. Morningstar also saw a major improvement in their request review process. Belinda Hardman, Director of Program Management at Morningstar, shared:

"Previously, it took two weeks to review a request. Now we can eliminate time spent on manual back and forth because Asana AI is embedded directly into our workflows and captures the information we need right off the bat."

AI-Powered Tools

Asana AI offers a suite of advanced tools to support teams:

• AI Studio: Lets teams create and launch custom AI agents.
• Smart Chat: Enhances communication with intelligent responses.
• Smart Status: Delivers automated progress updates.
• Smart Fields: Simplifies data entry and organization.
• Smart Projects: Refines project planning and structure.
• Smart Editor: Improves content creation and editing processes.

Additionally, Asana AI seamlessly integrates with more than 200 applications, making it easy to connect with existing tools.

Enterprise Integration

Powered by OpenAI and Anthropic, Asana AI is designed for large-scale enterprise use. Meerah Rajavel, CIO at Palo Alto Networks, highlighted its potential:

"Asana's AI capabilities have the potential to help us realize our vision of becoming an AI-powered workforce, redefining what's possible for the future of work."

Work Graph Technology

At the core of Asana AI is its Work Graph model, which links tasks, projects, workflows, portfolios, goals, and objectives into a unified system. This structure provides the AI with the context it needs to automate processes accurately and offer insights that help teams make better decisions and work more effectively.

8. Amplitude

Amplitude helps product teams gain a deeper understanding of user behavior. By processing over 40 trillion events, it uses machine learning and generative AI to deliver insights that can directly influence product success.

Key AI Features

Amplitude offers a range of AI-driven tools designed to enhance analytics:

• Ask Amplitude: A natural language tool for exploring data effortlessly.
• Data Assistant: Draws from insights collected across thousands of customers.
• Intelligent Always-On Monitoring: Keeps track of critical metrics and flags anomalies in real time.
• Predictive Analytics: Anticipates user behavior trends.
• Personalized Assistance: Provides suggestions tailored to team-specific goals.

Real-World Results

Coveo experienced transformative results with Amplitude, including:

• A 50% boost in expected business outcomes for updated features.
• A 330% increase in first-time feature usage.
• A 7% drop in customer support requests.

"We believe that only AI can enhance individualization and business outcomes simultaneously at a global enterprise scale." – Thomas Camiré, Senior Software Developer, Product Intelligence at Coveo

Advanced Analytics Tools

Beyond its core features, Amplitude offers advanced tools that sharpen user insights:

1. Behavioral Analysis
   Amplitude analyzes billions of user events to uncover patterns and key engagement moments. For instance, Smitten uses the platform to process over 1 billion user events each year, allowing them to identify bad actors and customize customer experiences.
2. Predictive Modeling
   A major media company used Amplitude’s prediction tools to optimize newsletter signups, achieving a 35% increase in signups.
3. Anomaly Detection
   The Anomaly + Forecast feature automatically flags unexpected deviations, enabling teams to respond quickly to sudden changes.

These tools help organizations fine-tune their strategies and achieve measurable outcomes.

Accessibility and Integration

Amplitude prioritizes making data accessible while maintaining strong governance. Shadi Rostami, Senior VP of Engineering, explains:

"Our AI philosophy centers on the belief that AI should aid humans in improving their work, rather than replacing them."

The platform is built on five guiding principles:

• Collaborative development
• Data governance
• Transparency
• Privacy and security compliance
• Customer control

Proven Results

Amplitude consistently delivers impressive outcomes. For example, one client conducted three monetization experiments in just two months, achieving increases in average revenue per user of 70%, 53%, and 39%, respectively. These figures highlight the platform's ability to turn data into actionable strategies.

9. Airfocus

Airfocus is an AI-powered tool designed to simplify strategic product prioritization. With its AI Assist feature, integrated directly into item descriptions and comments, it helps teams streamline workflows and make better decisions.

Key AI Features

Airfocus focuses its AI capabilities in three main areas:

• Automated Content Creation: The AI Assist feature lets product managers quickly generate documentation using simple slash commands. This includes PRDs, problem statements, new product ideas, and natural language feature descriptions.
• Data Analysis and Insights: The platform processes large datasets to deliver:
  • Sentiment analysis from customer feedback
  • Insights for prioritizing features and tracking market trends
  • Simplified explanations of technical jargon
• Predictive Analytics: By analyzing patterns, Airfocus forecasts customer needs, identifies market opportunities, and fine-tunes product roadmaps.

Seamless Integrations

Airfocus connects with a range of tools to create a unified workspace for product teams. Its integrations include:

These integrations ensure real-time data syncing and centralized feedback collection.

Industry Trends

AI is increasingly shaping product management. According to recent data:

"You have to master natural intelligence before artificial intelligence becomes useful." - Justin Welsh

This aligns with the fact that 92% of product managers believe AI will play a lasting role in their work, with 68% specifically highlighting its impact on market and user research.

Additional Features

Airfocus offers a flexible, modular platform that teams can tailor to their needs. Some standout features include:

• Real-Time Delivery Tracking: Keep tabs on project progress and adjust schedules as needed.
• Personalized Suggestions: Get AI-driven recommendations based on historical data.
• Market Analysis: Spot gaps and opportunities with automated competitive research.
• Customer Review Analysis: Analyze feedback from app stores, social media, and review sites.

To maintain human oversight, Airfocus includes an "Edit" option for all AI-generated content, ensuring teams stay in control while leveraging AI for efficiency.

10. ClickUp AI

Let’s dive into ClickUp AI, a tool that's reshaping how product teams manage their projects and workflows.

ClickUp AI integrates directly into tasks, documents, and dashboards, offering contextual support to help teams automate repetitive work and stay organized.

Key Features

ClickUp AI connects all aspects of product management through its ClickUp Brain, offering features like:

• Automated Project Summaries: Creates status updates, progress reports, and next steps automatically.
• Task Intelligence: Breaks down tasks into subtasks without manual effort.
• Document Processing: Summarizes lengthy content and transcribes voice or video recordings.
• Contextual Search: Finds personalized results across your workspace and linked tools.

Research by McKinsey & Company shows that tools like ClickUp AI can automate 60–70% of employees' time, boosting productivity by up to 45% in various industries.

Real-World Results

Mike Coombe from MCM Agency shared his experience:

"ClickUp AI saved me 3x more time on project management tasks and boosted my productivity and creativity."

The platform delivers measurable improvements, as shown below:

Advanced AI Features

ClickUp AI offers over 100 templates tailored for product teams, including:

• Interactive Q&A: Get contextual answers without leaving your workspace.
• Automated Standups: Generate team updates effortlessly.
• Natural Language Processing: Create automations using conversational commands.
• Voice and Video Processing: Turn meetings into actionable summaries.

Tips for Getting the Most Out of ClickUp AI

To make the most of ClickUp AI:

• Use specific prompts to get more accurate results.
• Refine AI-generated content by iterating on outputs.
• Always review and edit AI outputs before sharing externally.

Pricing starts at $5 per member per month in addition to any paid ClickUp plan, making it a budget-friendly choice for teams of all sizes.

Next Steps

Choose AI tools that align with your team's goals to achieve meaningful outcomes.

Evaluating Your Team's Needs

Begin by reviewing your workflows and pinpointing specific challenges.

Once you've identified your priorities, move forward with a structured implementation plan.

Implementation Strategy

According to Stack Overflow, poor AI integration can lead to disruptive context-switching.

1. Start Small: Begin with pilot projects focused on low-risk tasks to showcase value.
2. Monitor and Measure: Use specific metrics to assess performance, such as:
   • Adoption rates
   • Time saved
   • Productivity gains
   • Customer satisfaction
   • Financial impact
3. Optimize and Scale:

"Demonstrating the value and ROI of AI Products is a top priority for AI product leaders".

Regular evaluations will help you refine and expand your AI tools effectively.

Budget Planning

Align your financial strategy with your implementation goals.

Here’s a breakdown of typical pricing:

Don’t overlook hidden expenses like:

• Training and onboarding
• Maintenance and updates
• Extra storage or computing power
• Integration with existing systems

Future-Proofing Your Investment

Keep your tools effective by regularly reviewing performance, collecting team feedback, and staying updated on industry trends. These steps will help your team effectively use AI while maintaining a competitive edge.

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